How Nexodus Clean Keeps Proof of Service Organized Across Multiple Locations

Company Overview

Nexodus Clean is a nationwide facilities services company providing commercial and residential cleaning, janitorial services, and facility maintenance. It is part of a group of three related organizations that also includes Nexodus BPO Inc. and Nexodus Institute, a nonprofit organization recognized under Section 501(c)(3), which focuses on addressing underemployment. Together, these organizations support facilities, businesses, and professionals across the United States.

The Challenge

Before exploring Timemark, Nexodus Clean's workers used the system camera on their phones. Photos had to be sent back and forth manually, which sometimes resulted in missing content, delayed submissions, and files scattered across different devices.

Phone storage was another recurring issue. Workers sometimes ran out of space while documenting services, and Nexodus had to pay for iCloud storage or reimburse the cost of Google Drive storage.

The organization was using SharePoint to manage documents and photos. However, uploading photos into specific SharePoint folders required familiarity with Microsoft products. For workers who were less comfortable with technology, this created another barrier to submitting proof of service consistently.

Nexodus wanted to keep SharePoint for administrative photo management while giving its crews a simpler way to capture and submit records from their phones.

The Solution

Clear Proof of Service

Workers can use timestamped and geotagged photos to document what was completed, when it was completed, and where the service took place. The time and GPS location appear directly on each photo, giving Nexodus clearer context when reviewing proof of service.

From Field Phones into Teamspace

Photos captured in the field can automatically upload to Teamspace. Instead of asking workers to send photos manually, the organization can keep service records in one shared space and organize them by project, location, and member.

Workers can also save photos to Teamspace without keeping another copy in their phone's camera roll. This directly addresses the photo loss and phone storage problems Nexodus experienced with native camera apps.

A Simpler Mobile Layer for SharePoint

Timemark provides a simpler way for workers to capture photos, while SharePoint remains part of the administrative workflow.

Through Timemark's SharePoint integration, photos can also be housed in the system the organization already uses. Workers do not need to navigate SharePoint folders whenever they document a service, while the administrative team can continue managing files through its existing system.

Organization by Location

Nexodus operates across multiple locations, with most of its activity concentrated on the East Coast and in the Midwest. In Timemark, the organization can create projects based on location so that photos from different areas remain separated and easier to review.

Supporting a Nonprofit During Evaluation

After learning more about Nexodus Clean's connection to the nonprofit Nexodus Institute, Timemark offered complimentary access while their funding becomes more stable. This allows the workforce to begin using the platform without immediate financial pressure and reflects Timemark's commitment to supporting nonprofit organizations and the communities they serve.

Favorite Features: Timestamp and location stamping, centralized photo management, SharePoint integration